Topic: Wicksteed Organisers - 2014 (Read 34288 times)

raflaunches · « **Reply #100 on:** April 17, 2014, 09:06:23 pm »

I'll ask for you to ensure the Mayhem camping area is in the main campsite, they've separated the campsite off with new trees to create smaller areas presumedly for customers like the Mayhemers to use so other campers won't camp in the same area.

html · « **Reply #101 on:** April 17, 2014, 10:41:31 pm »

Trees? well that is lot better than the rope they used to string everywhere so you could trip over it in the dark

Klunk · « **Reply #102 on:** April 19, 2014, 08:08:43 pm »

Question for Martin!
Can you put a countdown To mayhem at the top of the forum Page ?

Klunk · « **Reply #103 on:** April 19, 2014, 08:19:05 pm »

Just another thought I'm watching an old film at the moment and wondered if we could do the same with All the boats at wicksteed?

Ps the films Convoy!

Martin (Admin) · « **Reply #104 on:** April 19, 2014, 09:58:23 pm »

Quote from: klunk on April 19, 2014, 08:08:43 pm

Question for Martin!
Can you put a countdown To mayhem at the top of the forum Page ?

Hmmm, good challenge....

raflaunches · « **Reply #105 on:** April 20, 2014, 06:00:45 pm »

Negotiations are in progress this week with WP management

Nigel is meeting with them on Thursday to discuss and confirm our potential discount for entrance and camping.
He will also be discussing the cordoning off of the campsite for the Mayhemer's and we have requested the lower corner nearest to the lake but in the main campsite with the shower and toilet block- hope this is okay for everyone.
He is also requesting 20-30 tables to be dropped off at the lake side on the Friday morning. Hopefully I'll have a full update from him next Sunday.

I've got a map of the lake area which has been the focus of the recent refurbishment. The pink area with the green squashed circles is the area that was grass land with the metal knight but has now become the amphitheatre. The blue area is our lake and associated grass around it. Because of bad weather and delays the area is currently behind a construction fence but it is very likely that will be removed in the next couple of weeks in preparation for the official park opening. We are not sure whether the area will be grassed or seeded with grass seeds. We hope that they are laying grass. If we say that we have the usual area that we have had over the last 7years for the show then if the area is available to use then it will be a bonus. The park only ask that vehicles do not cross the new paths- on the map its the path from the round house next to the toilets leading to model boat lake. All existing paths are still ok to drive over.

Oh and the railway will be in use over the weekend now, the problem has been sorted- a bridge was sitting on what was thought to be mud but after some serious digging they found the foundations!

And finally…

We handed in the Risk Assessment and a copy of the insurance certificate to the Events management yesterday, they are really happy with the promptness of the RA and insurance being handed in to them- considering that other event organisers haven't sorted out theirs yet for other WP shows in the next few months we have come out smelling of roses

Klunk · « **Reply #106 on:** April 27, 2014, 11:19:43 pm »

Martin / who it may concern! Can the Scottish. Contingent book 4-6 tables for the weekend please!!!

Martin (Admin) · « **Reply #107 on:** April 28, 2014, 09:50:36 am »

Nick, Have we approached Wicksteed for table yet?

raflaunches · « **Reply #108 on:** April 29, 2014, 07:46:44 pm »

Yep, the park has been approached and we have asked for 25 tables to be dropped off for us Friday afternoon or Saturday Morning. They said no problems.

They will be the usual square/rectangle ones we have used before.

Nigel and Wickies club members are meeting the events manager this Thursday to sort out the parking and camping fee prices for us, and we are booking the campsite area I mentioned before for the use of the Mayhemers.

We are making signs up too to guide Mayhemers to the car park and the campsite as we have in the past.

html · « **Reply #109 on:** April 29, 2014, 08:37:12 pm »

Nick

If you need anything printed, ping it over to me. I need to go into work on Saturday, so it will be nice a quiet to do this, I will do the frequency sheet then also. Do you want an electronic copy for your club, if so I will send it over to you, or I could print a couple more for you and laminate them

raflaunches · « **Reply #110 on:** April 30, 2014, 10:48:58 pm »

Hi Brian

Many thanks, I would love to have a electronic version to eventually replace the WPmbc freq board, after the mayhem weekend we are doing some rebuild work of the club shelter.

Martin (Admin) · « **Reply #111 on:** April 30, 2014, 11:20:23 pm »

Stavros is creating some static about the possibilities of Fireworks, what;s the story?

Martin

Martin (Admin) · « **Reply #112 on:** May 01, 2014, 10:01:14 am »

Found it! http://www.wicksteedpark.co.uk/downloads/Wicksteed-Park-Camping-and-Lodges-Terms14.pdf

6. Fireworks / Firearms - No person shall fire or discharge any firearm or missile or let off any firework in the Park.

html · « **Reply #113 on:** May 01, 2014, 02:54:31 pm »

My understanding is that Ian was going to set of some pyrotechnics from his boat(s), I am not sure where fireworks came form other than the image Ian put up.
Nick are we still ok to set off pyrotechnics?

raflaunches · « **Reply #114 on:** May 01, 2014, 05:34:58 pm »

Yes we can still use pyrotechnics as long it's part of the boat display and they're not used for any other purpose. The park would have said something by now if they didn't want it.
Not sure myself about the firework reference came from, hopefully they are joking but it must be impressed onto Ian that he cannot set any form of pyrotechnic off after his display, unfortunately if he does he could be asked to leave by the security staff at Wicksteed Park. Fingers crossed they are just messing around.

Haven't heard anything from Nigel yet but I'll speak to him no later than Sunday morning.

html · « **Reply #115 on:** May 01, 2014, 06:06:02 pm »

Nick

Thanks for the posting in the Weekend thread, hopefully that will calm Stavros down and Ian will take note regarding being asked to leave by security. I would hate to have anything like that happen as it will spoil it for the rest of the people there, and possibly for future years.

At the moment we are in favour with the park management, but that could change rapidly if anything like that happened

raflaunches · « **Reply #116 on:** May 02, 2014, 06:26:49 pm »

Fully agree Brian, I don't want anyone being asked to leave if we have to. Thanks for the freq board attachment it looks very professional.

raflaunches · « **Reply #117 on:** May 03, 2014, 02:20:32 pm »

Right, I'm seeing the Events manager personally on Monday morning to get a definite answer regarding the camp site prices for us and the entrance fee. I'm not leaving until I get an answer and they implemented it for us (if we get a discount of course!).

After some conversations with the WP railwaymen the railway will not be running the weekend of the show and we think the entrance fee will be £1 cheaper anyway due to this reason- will confirm this on Monday. Which of course means that we can erect gazebos and tents close to the railway fence without any problems.

Martin (Admin) · « **Reply #118 on:** May 03, 2014, 07:36:35 pm »

Hey Nick,

1. When is the next club night?
2. With Dennis now gone, any possibility of getting enough buoys out for a steering course?

Martin

html · « **Reply #119 on:** May 03, 2014, 08:06:42 pm »

Are we going to have a formal plan for sailing, or just wing it as is the norm at Mayhem Weekends

.

Seriously when Ian has his pyrotechnics on the water we need to make sure he is the only one on the water. I will talk to him on the day and find out when he wants to, light blue touch paper and retire. We can then ensure a safe display, note to self (must find the video camera)

Klunk · « **Reply #120 on:** May 03, 2014, 08:49:22 pm »

html / martin
Ian needs access into the lake to do the pyro set up. he is not have setting off by radio signal due to the amount of radios that will be there. Im sure we can all understand that. He proposes to set them off via a wire signal out to the boats. maybe one of you needs to talk to him personally before the event and not on the day. Im willing to help him out in the water to set up if he needs it.

also is there going to be a bring and buy? if so we need to advertise it ASAP. It also brings up who will man it!
Is rich tea going??
manning the carpark (same story every year!)
official photographer/s???
could someone do a video?? (be nice to catch Monk asleep again!)
is the ramp into the lake going to be put out for the disabled again??
Can we start putting the basic rules up for Mayhem. Ie freq control water safety car park etc as was said earlier in this thread
and is Martin supplying brown sauce on sunday morning with the bacon rolls?

html · « **Reply #121 on:** May 03, 2014, 09:57:10 pm »

I will PM Ian over this weekend to see what his requirements are. Started a basic set of rules I will modify them to include frequency control and car park, they already had water safety on them. I will post them here over the weekend, and then on the weekend thread if all in agreement

Klunk · « **Reply #122 on:** May 04, 2014, 06:46:06 am »

great mate

html · « **Reply #123 on:** May 04, 2014, 08:21:09 pm »

Mayhem 2014 Safety Notice
This is a fun event for everyone to come and enjoy themselves, so please do read the following rules carefully
All clubs, club members and traders must adhere to these rules for the safety and comfort of everyone at the event, failure to do so may result in that club, club member or trader being asked to leave the event.

1.   No entering the water at all.
2.   Only committee designated people are allowed in the water at all times. If you require assistance with your model please ask one of these people, do not enter the water yourself.
3.   No running of fast IC boats
4.   If a slow IC boat is going to be run it must be first checked by D203 Bill
5.   No running of fast electric boats, without first getting permission from a member of the organising committee
6.   No running of RTR models without first getting permission from a member of the organising committee
7.   No running around the edge of the lake
8.   Before powering up any 27 MHz or 40 MHz models you must first check the frequency board to ensure your slot is clear, if your slot is not clear please change crystals or wait for your slot to become clear.
9.   Rule 8 does not apply to 2.4ghz controlled models unless 27 MHz or 40 MHz is used for other controls on the model
10.   After running any 27 MHz or 40 MHz model, please remember to remove your peg from the frequency board, so others can use that frequency
11.   Only traders situated in the traders area are allowed to trade at the event
12.   If asked to clear the water of models, please do so as quickly as possible

I am not sure about number 11 as Ron Dean usually sets up shop near the entrance to the lake, on the water side.
Have I forgotten anything?
Does anything need removing?

Martin (Admin) · « **Reply #124 on:** May 04, 2014, 09:55:26 pm »

Looks good to me!

News:

Author Topic: Wicksteed Organisers - 2014 (Read 34288 times)