I think that if you are working with minors, then if you are club with legal status you should have a child protection policy in place if only for your own protection. The child protection officer is a nominated menmber of the club responsible for implementing the policy. THe reason you want the policy and the officer is to ensure that in the event of a compliant you can prove that the club, its members and officials have not been negligent.
The policy can be pretty simple - basically, no-one to be alone with children, always get approval from parents in writing if they will not be present etc etc.
As regards photos, the watchword is traceability - does the photo and the caption give enough information to identify and locate the child? If it does, then don't put it in the public domain. For instance a picture on the website of "Kirsty Jones our junior member from Smith Street, Bogcaster recievieng her prize" is not a good idea. A picture of " Kirsty winning a prize" or "A junior member recieving her prize" should be OK as it doesn;t give too many clues as to the identiy. If there is anything to identify the child or link them with a specific organisation who will be at a specific place at a spcific time always get the parents permission before putting up the picture and make sure the name is not given in such a way it can identify the child (i.e. if there are two or three kids leave it open on the caption which one is which). A child will trust an adult who knows theri name that little bit more than someone who doesn't
It is anbout being able to demonstrate that you have shown due diligence in ensiuring that there is no possibility of any children being abused or groomed for abuse while they are in your care, or that your actions can have been a contributing influence. Don't get paranoid but do be cautious. Remember this poicy should streach further to vulnerable adults as well.
As good starting point is to talk to the local vicar, priest or other church minister as they will have a policy in place (and if they don't get straight onto the Dioscese, because they bloody well should have) and should be willing to share it. If anyone wants it, I think we might have got one lying around - or I can lay my hands on one reasonably quickly.
Wom